Open Recruitment:

Payroll Specialist – Seattle, Washington

We’re seeking an experienced Payroll Specialist to join our team. In this role, the Payroll Specialist is responsible for payroll and administrative duties including processing and auditing payroll, maintaining payroll data, generating reports, processing tax forms and resolving payroll issues. The Payroll Specialist works independently and collaboratively with other members of the Finance team.

Primary responsibilities:

  • Processes bi-monthly payroll through a third-party vendor
  • Coordinates with managers to receive required payroll documentation
  • Reviews payroll documentation and enter data related to new hires, terminations, and change of status
  • Updates changes in employee tax withholding, direct deposit, benefit changes, and voluntary deductions
  • Reviews timecards for accuracy and completeness; follows up to resolve any problems
  • Manages time-off data to ensure proper accruals and payment
  • Ensures 401K deferrals and match contribution of employees are correctly entered and processed in a timely manner. Processes all 401k transactions in the accounting system to ensure the data is properly recorded.
  • Closes out bi-monthly payroll by importing payroll data into accounting system
  • Generates reports, such as new-hire, expense, vacation liability, 401K, and others, to reconcile data between payroll and accounting systems; provide designated reports to managers and Cash Accountant
  • Researches and resolves any payroll-related adjustments, problems or questions; maintains record of adjustment or resolution
  • Other related duties, as assigned

 Qualifications:

  • Associate’s degree with concentration in accounting
  • Minimum of 2 years’ experience processing payroll
  • Experience with payroll and accounting software.       Knowledge of Paychex and MIP a plus.
  • Intermediate level proficiency with MS Office, especially Word, Excel and Outlook
  • Strong attention to detail and accuracy
  • Adherence to confidentiality and handling sensitive information with discretion
  • Exceptional organizational and time management skills
  • Excellent interpersonal and communication skills
  • Consistent and dependable in communicating updates, and following through on tasks to successful completion
  • Ability to work independently and under pressure
  • Demonstrated ability handle multiple priorities and to shift direction in response to changing work situations
  • Commitment to diversity and sensitive to needs of older populations and people of color

 Salary and benefits:

$43,740 – $47,309/annually. NAPCA offers a competitive benefits package which includes generous time off, paid holidays, health, dental, life, and disability insurance plans, 401K, tuition reimbursement, and ORCA pass subsidy.

To Apply: Please submit a cover letter, resume, and references by March 15, 2017 to hr@napca.org. NOTE: Only materials delivered by e-mail will be accepted. No telephone calls or personal office visits, please.

Associate Director – Senior Community Service Employment Program – Seattle, Washington  

National Asian Pacific Center on Aging (NAPCA) is a national nonprofit organization whose mission is to preserve and promote the dignity, well-being, and quality of life of Asian Americans and Pacific Islanders (AAPIs) as they age.  Our Senior Community Service Employment Program (SCSEP) helps participants gain work experience and overcome barriers by receiving on-the-job training at not-for-profit, 501(c)3 community based organizations or government agencies.  The dual purpose of the SCSEP program is to provide community service while also improving participants’ job skills to enable them to find full or part-time unsubsidized employment.

Primary responsibilities:

  • Ensures compliance of SCSEP operations in accordance with Department of Labor (DOL) federal regulations, grant requirements and NAPCA program policies and procedures.  Serves as secondary contact for DOL.
  • Conducts monitoring visits of project sites, as required.  Recommends and implements actions to improve compliance and effectiveness.
  • Manages day-to-day operations of SCSEP Regional office.  Acts as liaison between Payroll and Finance department to ensure effective communication and efficient coordination.
  • Identifies potential areas of compliance vulnerability and risk, and provides general guidance on how to avoid or deal with issues.  Follows up with Project Directors to address any issues.
  • Responds to alleged violations of rules, regulations, policies and procedures by evaluating or recommending the initiation of investigative procedures.  Works with National SCSEP Director to develop and oversee a system for consistently handling of violations.
  • Receives, researches and resolves complaints and grievances.  Coordinates with appropriate staff for resolution.  Identifies and implements solutions to prevent or reduce complaints and grievances.
  • Works closely with the Data Management Analyst to ensure that data and documentation is complete and in compliance with program regulations.
  • Develops and provides training and technical assistance for SCSEP project staff and sub-grantees on a regular basis and during SCSEP conferences.
  • Reviews quarterly reports from project sites; prepares regular and adhoc reports; and provides data to NAPCA leadership team, as required.
  • Collaborates with National Director in the preparation of grant proposals.
  • Represents NAPCA SCSEP at meetings and conferences involving SCSEP grantees, workforce and/or aging, as required.
  • Other related duties as assigned.

QUALIFICATIONS:

  • Bachelor’s degree and minimum of 5 years of program management and compliance experience
  • Experience in social services, preferably with employment and training programs and/or programs forused on older adults
  • Experience working in an environment with complex administrative or regulatory procedures.  (NAPCA is a multi-state organization.)
  • Ability to use relevant information and individual judgment to determine whether issues or processes comply with laws, regulations, or standards
  • Exceptional time management and organization skills.  Ability to effectively manage multiple priorities simultaneously by maintaining established timeframes, adhering to deadlines and communicating changes effectively
  • Consistent and dependable in following through on tasks to successful completion.
  • Outstanding oral and written communication skills. Ability to communicate tactfully and in a manner that fosters collaborative and effective ongoing relationships.
  • Strong attention to detail and accuracy
  • Ability to work independently and with minimum supervision.
  • Demonstrated agility to shift direction in response to changing work situations
  • Intermediate level proficiency with MS Office, especially Word, Excel, Access, and Outlook
  • Valid state driver’s license required.
  • Commitment to diversity and sensitive to needs of older populations and people of color

Salary and benefits:

$59,747-$78,624/annually.  NAPCA offers a competitive benefits package which includes generous time off, paid holidays, health, dental, life, and disability insurance plans, 401K with employer match, and tuition reimbursement.

 To Apply:  Please submit a cover letter, resume, and references by March 29, 2017 to hr@napca.org. NOTE: Only materials delivered by e-mail will be accepted. No telephone calls or personal office visits, please.

Project Coordinator – Senior Community Service Employment Program – Los Angeles, California

We’re seeking a dedicated Project Coordinator to join our Los Angeles office.  In this role, the Project Coordinator assists the Project Director with the day-to-day operation of the SCSEP Los Angeles project.  The Project Coordinator helps to ensure full compliance with the rules and regulations of the SCSEP program including achieving annual performance measures established by the U.S. Department of Labor.  The Project Coordinator works independently and collaboratively with other members of the SCSEP Los Angeles office.

Primary responsibilities:

  • Supports the LA Project Director in managing the SCSEP LA project, including the supervision and direction of NAPCA staff and SCSEP participants assigned to the project office.
  • Assists in maintaining ongoing contact with 501 (c)(3) organizations and government agencies as a source to recruit applicants and host agencies. Enrolls qualified applicants into program and conducts the necessary orientation and complete the paperwork required by DOL and NAPCA.
  • Conducts Individual Employment Plan (IEP) and assessment in a timely manner. Assists in monitoring each participant and host agency to ensure that participants’ training assignments are consistent with IEP in accordance with DOL and NAPCA guidelines.
  • Ensures that job development services are provided and develops strategies to enhance participants’ preparedness and abilities to seek out job opportunities. Coordinates with public and private sectors in planning job fairs, and facilitates job opportunities for participants.
  • Assists in coordinating with NAPCA payroll staff to ensure that required paperwork is completed and that new and continuing Participants have payroll accounts established upon enrollment.  Verifies that there is proper review and approval of participants’ time and attendance reports, leave requests, training requests and any other required forms.
  • Makes certain that case management and other supportive services are provided to participants for the purpose of counseling, referral, and follow-up. Coordinates services with other organizations, as appropriate.
  • Assists in conducting regularly scheduled participant quarterly meetings, host agency meetings and individual/group training.
  • Works closely with the Project Director to ensure that all program goals and objectives are met on a monthly, quarterly and annual basis; assists in preparing Quarterly Progress Reports as well as other programmatic, budgetary, and statistical reports for timely submission to headquarters, as requested.
  • Assists in submitting data forms to NAPCA SCSEP headquarters on a timely basis.  Provides corrected participant paperwork, as necessary.
  • Conducts outreach to underserved populations and areas at the direction of the Project Director.
  • Other related duties as assigned.

Qualifications:

  • Bachelors degree in social services or related field, or equivalent four years’ work experience in social service or workforce areas can substitute for a BA degree.
  • Minimum of two years’ experience in social services, preferably with employment and training programs and/or programs focused on older adults.
  • Bilingual language skills (English and Asian or Pacific Island language) preferred.
  • Intermediate level proficiency with MS Office, especially Word, Excel, Access, and Outlook
  • Valid CA driver’s license and access to reliable private transportation
  • Commitment to diversity and sensitive to needs of older populations and people of color

 Salary and benefits:

$31,978 – 35,970/annually.  NAPCA offers a competitive benefits package which includes generous time off, paid holidays, health, dental, life, and disability insurance plans, 401K with employer match, and tuition reimbursement.

To Apply: Please submit a cover letter, resume, and references to hr@napca.org. NOTE: Only materials delivered by e-mail will be accepted. No telephone calls or personal office visits, please.

 

 

NAPCA is an equal opportunity employer.